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2023 PRYAA Annual Meeting and Elections
Sunday, November 12th, 2023
PRYAA families,
This will serve as the announcement that the PRYAA Annual Meeting and Elections are set for Sunday, November 12th, 2023 at Peachtree Ridge High School Media Center at 4PM.
We would like to let you know about the voting process for the meeting. When you arrive at the meeting location, you will check in to receive your ballot. Ballots will only go to attending parents. If mom and dad are there, they will each receive a ballot. If only dad is there, he will NOT also get mom’s ballot. Kids will not receive ballots under any circumstances. You must be present to vote. The meeting will then be called to order by Trey Cail, Executive Board President, who will review any current business. We will then move on to elections.
*** As an additional incentive, the PRYAA Board has authorized that any newly elected board members will receive 50% off registration fees, limited to 1 child & 1 registration discount. ***
First, we will ask for any nominations from the floor for the open positions who do not have anyone currently running. Each contested position nominee will then have a 2-minute opportunity to give a brief background/qualifications speech. Once that is complete, it is time to vote. If there are any write-in nominations from the floor, you will do so at that time (we will have them listed on a white board for your convenience). Please be sure to bring a pen with you due to current situation we will not be providing them. Once you have filled out your ballot, volunteers will collect them. No ballots will be collected until after the voting has started. Once everyone has voted, we will have a double count and can then announce our newly elected board members. We do want to ask everyone to try to stay in case we need to have any runoffs. Run offs may be necessary if any one position has 3 or more candidates.
*** The nomination period will end Sunday, Nov 5th. If you would like to be a part of the executive board or any sport’s board please fill out this form with your bio at https://link.pryaa.com/Elections2023 and/or email any questions to elections@pryaasports.com.
Please see below for positions accepting nominations, proposed amendment to By-Laws, and Bylaws detailing board position responsibilities.
Positions Accepting Nominations
Executive Board
Vice President
Treasurer
Baseball Board
Assistant Director
Co - Assistant Director
Director of Finance
Basketball Board
Assistant Director
Co - Assistant Director
Director of Finance
Cheerleading Board
Assistant Director
Co - Assistant Director
Director of Finance
Football Board
Assistant Director
Co - Assistant Director
Director of Finance
Lacrosse Board
Assistant Director
Co - Assistant Director
Director of Finance
Soccer Board
Assistant Director
Co - Assistant Director
Director of Finance
Secretary
Softball Board
Assistant Director
Co - Assistant Director
Director of Finance
Secretary
Wrestling Board
Assistant Director
Co - Assistant Director
Director of Finance
Full By-laws can be found HERE (http://www.pryaasports.com/Site/Board-Information/Bylaws)
The Executive Board Vice President:
a) Shall be responsible for the fundraising programs of the Association.
b) Shall be responsible for public and community relations.
c) Shall have all such powers and duties as generally are incidental to the position of the Vice President as may be assigned to him by the Executive Board President or the Board of Directors.
d) Shall assume the duties of the Executive Board President when the President cannot perform them.
e) Shall assist the Executive Board President in the furtherance of his duties as may be requested by the President.
f) Shall serve as an Executive Board Representative to one of the Sports Boards
g) May co-sign checks and be bonded for no less than $50,000.00
The Executive Board Treasurer:
a) Shall be the Chief Financial Officer of the Association and will be responsible for keeping accurate financial records of disbursements and receipts of all money had and received by the Association from any and all sources.
b) Shall coordinate the receiving and depositing of all fund-raising efforts, registrations and sponsorships.
c) Shall submit financial reports to the Executive Board, Board of Directors and Sports Boards Directors and Sports Boards Directors of Finance on a monthly basis.
d) Shall provide financial reports at the Annual Meetings of the Association
e) Shall have audited all financial records of the Association on as as-needed basis, or on a random basis as determined by the Board of Directors.
f) Shall review and approve along with the Executive Board all budgets submitted by the individual Sports Boards.
g) Shall provide other such assistance as required by the Executive Board President, Vice President and Secretary.
h) May co-sign checks and be bonded in an amount no less than $50,000.00
Assistant Directors and Co-Assistant Directors
a) Shall assist the Director of that sport in the furtherance of his or her duties as may be requested by the Director of that Sport
b) Shall have all such powers and duties as generally are incident of the position of Assistant Director.
c) Shall assume the duties of the Director of that sport when the Director cannot perform them
d) Shall have voting privileges on all of their Sport Board decisions, policies and procedures.
Sport Board Secretary
a) Shall be responsible for keeping meeting minutes of all Sport Board meetings.
b) Shall be responsible for forwarding all Sport Board meeting minutes to the Executive Board Secretary.
c) Shall have all such powers and duties as generally are incident to the position of Secretary.
d) Shall provide assistance to the Director of that sport in the furtherance of his or her duties as may be requested by the Director of that sport.
e) Shall have voting privileges on all of their Sport Board decisions, policies and procedures.
Sport Board Director of Finance